How to Send a Digital Wedding Invitation (Step by Step)

What you actually send with a digital invitation

A digital wedding invitation is not a file you download or a video you forward. It is a small personal website — an animated web invitation with the programme, venue and an RSVP form that a guest opens with a single tap.

Because of this, "sending" comes down to sharing one link. No envelopes, stamps, trips to the post office or worrying whether a card arrives on time. The same link reaches every guest, whatever city or country they are in.

Behind that link sits a live guest list: every time someone confirms, their reply appears in your dashboard. So sending and tracking become a single action.

Step 1: Choose a design for the invitation

Start with a design that matches the tone of your wedding — ceremonial, summery, classic or travel-inspired. The design sets the mood before a guest reads a single word.

With VibeInvite you choose from ready designs like White Envelope, Summer Paradise or Grand Ceremony, or commission a fully custom design on the Premium plan. Each design is adapted with your names, colours and photos.

Step 2: Send your event details

Once you have a design, you send us the information that goes into the invitation: the couple's names, the date and time, the venue and which sections you want to include.

This is where you decide what the invitation contains — an hour-by-hour timeline, the venue with a Google Maps location, transport, accommodation, dress code, menu, a countdown or "our story". The fuller your details, the more accurate the first version.

• Names of the couple and how guests should be addressed
• Date, time and venue name (with the address for the map)
• Optional sections: timeline, transport, accommodation, dress code, menu, gift list
• Photos and any colour preferences you have
• The language or languages, if you are inviting guests from abroad

Step 3: Review and approve the invitation

Production takes up to 5 working days, after which you receive the finished invitation to review. Check names, dates and copy carefully — exactly as you would proofread a paper card before it goes to print.

If anything needs changing, you have revisions included by plan: 2 on Starter, 4 on Pro and unlimited on Premium. You approve only when everything is right — and with a digital invitation, fixing a slip even after approval takes minutes, not a fresh print run.

Step 4: Receive your personal link

After approval you receive the personal link to your invitation — and, if you like, your own domain. This is the address you will share with every guest.

The link works on any device and in any browser, with no app to download and no sign-up. The same address opens the invitation just as well on a phone, a tablet or a computer.

Step 5: Send the invitation to your guests

Now comes the actual sending — you share the link just as you would share any other. In Bulgaria, Viber is the first choice for most families, but the link works equally well everywhere.

You can send the same link privately to each guest or in group chats. For close family it feels warmer to add a short personal message to the link rather than only dropping it in a group.

• Viber — the most common channel in Bulgaria for personal messages and groups
• WhatsApp — convenient for guests abroad
• SMS — for older relatives who do not use chat apps
• Email — for a formal tone or work contacts
• Messenger and other social networks — for younger guests

Step 6: Track replies in the RSVP dashboard

As guests start opening the link and filling in the form, their replies appear in the guest-management dashboard in real time. You see who is attending, who declines and how many people are coming in total.

This replaces handwritten lists in a notebook or spreadsheet. Instead of calling everyone, you watch a live headcount in one place — handy for the final conversations with your venue about covers.

Etiquette: the order in which to send invitations

Even with a digital invitation, the order of sending matters. By tradition, those closest to you receive the invitation first — the couple's parents, the maid of honour and best man, and anyone with a role on the day, often before the wider circle.

This gives the key people time to plan, and gives you early confirmations from those who absolutely must be there. Close relatives and friends follow, and the wider circle of acquaintances comes last.

Keep the same tone for everyone, but do not hesitate to add a few personal words for those closest to you. A warm message makes a digital invitation feel just as personal as one handed over in person.

Reminders for guests who have not replied

There will always be guests who open the link and forget to confirm. So set a clear RSVP deadline in the invitation itself — for example 3-4 weeks before the wedding.

About a week after the deadline, send a polite reminder to those who still have not filled in the form. The dashboard shows you exactly who they are, so you nudge only the people who need it, without bothering guests who already replied.

A short, friendly message does the job: remind them of the date, the deadline and that filling in the form takes under a minute. With a digital invitation, resending is the same link — no cost and no awkwardness.